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Insights

Insights for Association Boards and Managers

Practical articles on association bookkeeping, budgets, reserves, insurance, and financial reporting, written for Florida condominium and homeowners association boards and the managers who support them.

  • Funding a Big Project with a Loan and a Special Assessment: Six Mistakes to Avoid

    Funding a Big Project with a Loan and a Special Assessment: Six Mistakes to Avoid

    Since Florida's structural integrity reserve studies (required for condominium buildings three habitable stories or higher) and milestone inspections took effect, many condominium and HOA boards are facing seven-figure projects. A common solution: borrow from a bank, then repay the loan through a special assessment that owners can pay up front or in monthly installments. It sounds simple. But the same mistakes keep showing up, often years later, when the loan balance no longer matches what...

  • Florida's New Condo Reserve Rules, Explained Simply

    Florida's New Condo Reserve Rules, Explained Simply

    Reviewed as of November 9, 2026 Florida's condo laws come in two layers. The Florida Statutes are the laws the Legislature passes. The Florida Administrative Code holds the detailed rules that state agencies write to carry out those laws. For condominiums, that agency is the Division of Florida Condominiums, Timeshares and Mobile Homes, part of the Department of Business and Professional Regulation (DBPR). In 2026, the Division updated two condo rules. The bigger change is to the rule on...

  • Protect Your Cash. More important now than ever.

    Protect Your Cash. More important now than ever.

    The financial landscape is constantly evolving, and in these uncertain times, it is crucial for homeowners associations (HOAs) and condominiums to safeguard their funds. One such protective measure is keeping your association's cash in bank accounts that are insured by the Federal Deposit Insurance Corporation (FDIC). The recent insolvency of Silicon Valley Bank underscores the importance of this step. In this blog, we will explore the importance of FDIC-insured accounts and discuss the...

  • Common Bookkeeping Errors

    Common Bookkeeping Errors

    Condominiums and Homeowners associations (HOAs) are responsible for managing the finances of a community, and bookkeeping is a crucial aspect of this task. However, even with the best intentions, bookkeeping errors can occur. In this blog post, we will discuss some common bookkeeping errors that associations may encounter and how to avoid them. Misclassifying expenses: One of the most common bookkeeping errors is misclassifying expenses. This occurs when expenses are recorded in the wrong...

  • Rising Insurance Premiums and Associations

    Rising Insurance Premiums and Associations

    If you’re living in a Florida homeowners association or condominium association, chances are you have just received the proposed budget for the subsequent fiscal year. If you are losing your mind over the 20-30% increases, you’re not alone. There are many reasons, but the most notable of late are the insurance premiums. With many insurance companies leaving Florida or applying for bankruptcy, premiums have skyrocketed for the remaining insurance companies. Calls have been coming in asking us...

  • Attention Boards: Please Review Your Financials!

    Attention Boards: Please Review Your Financials!

    This is more of a public service announcement. Please review your financials monthly! Most errors can be researched and corrected quicker and easier in the period that it occurs. We have been finding very often that bookkeepers post unreconciled items to the Retained Earnings or an Exchange account. This is only a good practice if it gets reconciled prior to closing the monthly books. Once the books are closed and time passes, it is increasingly harder to research. There is also the mantra...

Articles are general information for association boards and managers. They are not accounting, tax, or legal advice for a specific association. For questions about your association's reporting requirements, see Florida reporting requirements or contact us.

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